Auction Podcast Episode 10 – Interview with Darron Meares

Darron Meares

Darron Meares

AuctioneerTech – Joining me today for the second in the Auctioneer Interview Series is my friend Darron Meares, CAI, GPPA. Darron is Chief Operating Officer, auctioneer and lead asset appraiser for the Meares Auction Group. He is also a member of both the National Auctioneers Association and the South Carolina Auctioneers Association boards of directors. Good evening, Darron, thank you for joining me.

Darron Meares – Hey, Aaron, how are you? I appreciate the invite and I don’t know if I’ve ever had that good of an introduction anywhere.

AT – Well, introduce yourself to us. Tell us a little about your yourself and your background and how you came to be an auctioneer.

DM – Well, my name is Darron Meares. I am the Chief Operating Officer, now, of the Meares Auction Group. We had a little bit of a change in our company here lately and I don’t know if I’ve moved up the ladder or down the ladder, but still. I started in the auction business full time about six years ago. I’ve been in it all my life. My dad started a company in 1972. I think I worked my first auction about 1977-1978 running bid cards, the clerking tickets, things like that. I think I moved up from there to concession stand and then on up the ladder and I finally said, “Look, it’s time for me to get up in front of the crowd.” So, one of the first auctions he let me ring was with Ivan Broadwell and the PTL auctions. If you remember Jim and Tammy Faye Bakker, that was probably one of the first auctions I stood on stage in front of a large crowd and I was probably 10 or 11 years old. I traveled the country with the NAA. Probably my first convention was Las Vegas, 1981, and then Houston and on down the line. Being from an auctioneer family, my parents followed the NAA and the South Carolina association, and throughout the time in the profession I have been able to meet, greet and work with a good number of the leaders in our profession and I appreciate the opportunity that everyone has given to me to serve on the auctioneer boards in South Carolina as well as the national association. Other than that, I just do everything that I can to advance the auction profession and try to find new ways to advance our company and the profession. I teach a lot of CE seminars. As a matter of fact, I’m leaving November 20 to go to Cabo San Lucas to speak at the Industrial Auctioneers Association convention, so I do a good bit of traveling. My wife doesn’t like that part, but I think I’m setting a firm foundation for the next generation of auctioneers coming up.

Wonderful. What kind of firm is Meares Auction Group and what kind of assets do you specialize in?
Well, the Meares Auction Group is an umbrella for three companies. We have Meares Auctions Inc. which specializes in estates and collectibles, namely coin and firearm collections. We do a little bit of commercial and industrial. The second part of that company is headed up by my father, Larry Meares. That is Meares Land and Auction Company. And then we all join forces for Southeastern School of Auctioneering. It’s the only full-time auction school in South Carolina.

Well, I tell you that was something that grew out of the CAI class that you and I attended. We had had some discussions about some directions with the company and some things like that and one of the biggest things that I had seen in our area is the benefit, fundraising and charity auctions. The bow tie came along with the southern gentleman, which I don’t know how well I fit that bill, but, still, the southern part works. I went ahead and said, and most people that know me know that I’m a little bit different from the crowd, so with everybody wearing long-neck ties I decided to go a different route and pull some of the southern roots out and learn to tie a bow tie, thanks to my wife, and start wearing those. The Bowtie Benefits end of it came about because I needed a catchy title and was available on the web and I just added those two together. My goal for 2008 was 10 benefit auctions. So far this year I have either booked or conducted 22. One of my favorite events I look back on was the Gary Player Invitational. Gary Player, the professional golfer, moved his golf course design devision to Greenville, South Carolina. I had a chance to work with him this summer and they hired me to become their auctioneer for 2008 and 2009 and possibly 2010. So we’ve grown by leaps and bounds, there’s no doubt about it, and I love every minute of it.

Boy, it sounds like it. With all of these different venues that you are pursuing, I’m sure that you are not the only one involved. It’s great that you come from a family business. What are some ways that you keep your sales associates and your auction managers and everybody on the same page in collaboration and communication with each other?

Well, I believe in weekly staff meetings. There are some people that don’t believe in meetings. You know, they say that if you meet for 30 minutes in house you save an hour in the field. You meet an hour in house you save up to three hours in the field. So, I believe that if everyone is on the same page with the meeting schedule and we keep a standard operating procedure in place for different facets of the company, everybody’s on the same page. One of the things that we’ve instituted is, even though if somebody comes up and says, “Hey, I’ve got to have this auction right now”, we don’t do anything until we’ve meet at the weekly staff meeting. We bring proposals to the table, we talk about marketing, we talk about the structure of the auction – inside, outside, online, on-site, whatever it is – and everybody has a chance to voice their opinion. One thing that I like to make sure of is that anybody can voice their opinion. Now, of course, some people won’t do it. Some people like me do it more often, but everyone has a chance to do it in an open, non-threatening atmosphere where if somebody comes up with something off the wall, absolutely, let’s try it. If it’s something we’ve done in the past that hasn’t worked, we’ll bring it up and say, “Hey that didn’t work” and we’ll tweak it a little bit. But I think to keep everybody on the page you have to have standard operating procedures written down that everybody can look at and follow.

What are some of the main ways that you handle the marketing for your events? What are your favorite marketing venues? What are some things you have tried that have worked and some things that you probably won’t try again in the near soon?

Well, one that I will not try again is a billboard. It did not work for us. We got a little bit of traffic here and there to the website, a couple of phone calls – but nothing like a billboard should do. A billboard is mainly a reminder. You drive that venue every day, and – just say it’s on a main thoroughfare to somebody’s work – they see it, they see it, they see it – well, bam, it disappears. Literally and figuratively it’s still there, but in their mind it’s disappeared. It’s blended into the landscape and they don’t see it anymore. Of course – you and I have talked about this many times – the Internet. That is one of our biggest advertising medium that we use. You can stretch a dollar further…that the best way to stretch a dollar. If you got marketing dollars – just say you throw out a thousand dollar marketing campaign – you’ve got the Internet and various sources on there that are absolutely free. Craigslist is one. We advertise on for some of our real estate auctions. I think it’s a $89-$99 dollars a year for as many listings you can put on it. The cool thing about RealBird is you take those listings and it gives you the HTML code to paste into Craigslist so that you don’t have a text Craigslist listing, you can have a RealBird flyer into your Craigslist listing. eNeighborhoods is coming up big for researching real estate neighborhoods and demographics. RealBird has a section on there that they can pull the school district information and things like that. eBay – the $150 classified listings – has worked for us. There are a thousand other websites out there that we’ve used from time to time. The AuctionServices email blast of one of the big ones that we’ve used for our collections when they’ve been online through Proxibid. We’ve also used the Proxibid slider adds that appear on the Proxibid homepage. We’ve done that and we’ve had good traffic from there. I’m trying to think. Email blasts, definitely. We try to send out at least one week. I like the way – there’s a company out there and of course I’m not going to hawk companies that don’t use – but there’s a company out there that always sends out an email blast that says there’s still time to register for you know, whatever event it is. I think that pretty cool and I’ve sort of tweaked that just a little bit, you know, registration’s open for this auction. Marketing with email. If you do it the right way and you use the first couple of lines of text that appear in Outlook and Zimbra and Eudora and however many client you have out there, that first couple of lines is the most important because that’s your attention grabbing part. You know, I could go on and on and on about this, but I don’t want to go too far because I’m teaching part of this in CAI II this year and I don’t want to go too far with it.

No worries there. What’s your position on on on print and traditional advertising – newspapers and direct mail – is that something that you continue to pursue? Are you reducing its importance?

Reducing it. Absolutely reducing it, and I’ll tell you this. What we found is – and you look at some of the [unknown] that are out there for print media – every everything in print media’s going down right now because people are looking more and more to their emails. You know if you carry a Blackberry or a Treo or an iPhone – something that gathers emails – you’re going to look at that and use that as a marketing tool more often than print. Now one thing that we have done, we sort of tweaked our print a little bit. We have an advertising contract with one of our newspapers here in the area and we go ahead and, you know, block off X amount of dollars per year so that we get a better rate. Problem with that is, you get a better rate per line but that means you got put in more lines to make that goal. Well, what we did, we looked into it a little bit further and found that the newspaper also does two magazines, they do fifteen different publications, four more newspapers – so what we’ve done is used our advertising contract to advertise in other areas. There’s an ad…it’s a 2×3 ad in a Wednesday paper in our main paper and it gives you a display ad for one day that you can put pictures, a whole lot more information in than any classified ad. So we’ve reduced it but we tweaked it a little bit. Postcards? We were doing the 5 1/2 by 11 size colossal post cards. We reduced those to the 8 ½ by 5 ½, and now we’ve gone all the way down to the postcard rate postcards and we get gang runs of those and send those out for $70-$80. And everything that we do, we drive it back to the electronic media. Everything that we do has our website at least two time on there so that it drives it right back to that media and we’re getting 15 to 20 to 30 new email addresses on our list every week because of things that we’re doing to drive people right back to it. I’ll tell you another thing I did at the auctions. I went out and did Vista Print – they give you 250 free business cards. I think it costs you about $7 or $8 to ship them to you or something like that. Well, anyway, we put our website on there. For free auction updates, login, put your email address on and we give those out. Another thing we do, we drop those in box lots at the auctions, in drawers in furniture just so that people will pick them up and login to our email. So to go back and answer the question, we still use print because of the age demographic here in our area, but we’ve reduced it.

You bet. Whenever you advertise, there’s always a desired action that you’re trying to get the reader to perform, and I’m squarely on your side where that action isn’t maybe necessarily anymore to come to the auction, it’s to go to the website to get more information because it’s so much cheaper to put the details on the website and use the more expensive traditional media to drive them there and to use it as lead generation for the website. Until recently, Darron, you maintained your own website. You relatively recently launched a new one. Who does it now and what prompted the switch?

Well, AuctionServices does it now. I went ahead and I gave it up. That was my baby for a while and it got to the point to where I wanted to keep up with everybody else in their websites and put some more out there and all of this. Well, I went ahead and I learned FrontPage. Well, FrontPage didn’t do what I wanted it to do, so I thought about buying Dreamweaver. Well, with the learning curve and things like that I decided not to. So with my Apple I used iWeb. I put something up, it looked good, but I still didn’t really want to maintain it. So what I’ve done is I’ve pretty much given it all over to Rick and his crew with AuctionServices. They maintain it. If I’ve got any changes I just shoot them an email, they change it. Based on the cost structure that we put in place, you know, any major changes of course we pay for those – but we went through and said this is what we want, build us a beta, let us look at it. They hit the nail on the head and it was what we wanted. Well, the main reason behind it is that you have to look at two things. You have to look at your time and your money and you got to figure out which one’s more important. Well right now, with me running the company and trying to take it in a different direction, my time is more valuable right now so I would rather go ahead and put the put the money in it, put the investment in it, and then take my time and put it elsewhere to replace that money and grow the company.

What software, Darron, are you using to clerk your auctions?

Auction Flex. We’re using Auction Flex now. We started with it after the convention in San Diego.

We’ll I won’t press you too hard about it as the last podcast episode was the interview with Brandon Harker who makes Auction Flex and you can find that at or just go to AuctioneerTech and click on the links. But I am curious to know from you, as a user of Auction Flex, what were a few of the aspects that influenced your choice and what do you feel are its biggest strengths and what do you wish it would do better?

Well, a little history. Back in about ’82-’83 we started with CUS with one of their first systems. We started using it. We moved forward. We outgrew it. Now, of course, these programs have evolved, but at that point we outgrew it, went to another system. Wound up 10 years ago, I guess, with MAXA from JBS. We outgrew it and wanted something that had a little more expandability to it and actually we started talking with Brandon and Kris with Auction Flex in Madison, Wisconsin, I guess four conventions back, and trying to kick around some ideas and things like that. Well, we got to the point, we said, you know, it’s time for us to move on, we want a Windows-based system. I loved the DOS aspect of MAXA because it was a stable platform, there’s no doubt about that. But, this way we can go in and have the, you know if we decide to do multi-par, it’s on there. If we decide to catalog a different way, it’s on there. We can do the PDF catalogs and things like that are built into the system. The radios have been upgraded. We’ve got a hand-held unit we use now to clerk the auctions, and we’ve got a taller antenna mounted on our trailer now, on our clerking trailer, that allows us to move around with a handheld. So, positives? The Windows. I like the way it interacts with Windows, and I can go from from Excel and some other programs right back into it. The expandability – the ability to have a handheld. There’s a couple of cons. There’s a lot of updates that have come out here recently and, you know with each new update something changes on the interface and my clerks and cashiers have to go back in and relearn part of that and, you know, figure out what that new update is. They do a good job sending out a book, the problem is all of my support staff are not as computer literate as I am and it takes them a little bit longer and they have a steeper learning curve to to get to the point to pick up on those updates. I’m trying to think. That’s about the negative that I have seen here lately. Now I know updates are generally to make the program better to respond to a request from auctioneers, things like that, but I think that it could be expanded out, you know, two or three months or four or five months out before new update comes out. Other than that, we’ve been very happy with it. Customer service is very happy. What I wish it would do? To be honest it’s almost like the human brain. They say you use 20% of it. I would say we probably use 20 to 30, 40% of the software. There’s plenty more expandability that we haven’t tapped into yet. So at this point, I don’t know what else it would do or what else I would want it to do differently.

So you’re pretty happy with it.

Yeah, oh, absolutely.

So what then kinds of Internet bidding platforms do you use and what types of Internet bidding – as far as pre-auction only or Internet only or real time – have you used and will continue to use and how has the Internet bidding affected your business?

Well, I’ll tell you this. Proxibid is the only Internet bidding that we’ve used – of course outside of eBay. We were power sellers on eBay at one point and, you know, we went to – about five years ago, I guess, Proxibid had done an auction here in the area with another company and stopped by and justed asked us about it. We jumped on board and we’ve actually done – I believe we’ve done over 100 auctions on Proxibid now. Mainly we do live, online bidding, like we did today. I call it a hybrid where we started out with prebidding and then moved to the live platform. We did a coin auction today, about 300 lots on there. Now one thing that I have introduced a little bit in the past three or four months, I’ve been doing more than timed auctions on there for some of the ones where we don’t want to devote a full crew to  run a live auction so we’ve done timed. Another thing that I’ve done – well, actually, you and I both did – with the CAI fun auction. Putting it online, that was actually the first live benefit and fundraising auction that I had done on Proxibid and since then I’ve done three live, Internet auctions for benefits and fundraisers and I’ve got several timed auctions that we are adding to the mix now with some of the benefits of fundraisers. I’ve got an article coming out – should be in the next month or so – about how to use online bidding to sell the items that may not have sold at a silent auction in a fundraising auction. I’ve just seen that that has been a key to our business. We’re directly between Atlanta and Charlotte on I-85 corridor and we’re about 20 minutes south of Greenville, which is the second-largest city in South Carolina. The problem is, we’re in one of those areas that everybody says, “you can’t get there from here.” So even though we are really closer than people think, we don’t have as many people that come in the door. So we have to drive our marketing to get people in our door. So the Internet allows us to pull in bidders from all over the country. We’ve had bidders from Italy, Belize, Germany, Canada, Mexico – one or two more countries I can’t think of now – but that has been a key to us because, you know with real estate you look at location, location, location – well ours is country, country, country and people don’t really want come out to where our building is. We’ve been here since 1972 so we don’t really want to spend the money to move so we spend the money to do the Internet auctions and bring the people to us. I think the last coin auction we did – not the one today, but the one we did a couple weeks ago – I think we shipped to 26 different states. So that is the key to us using the Internet and it’s been a big push to our business.

What are some other cool and unique ways that you’re using technology to improve your business?

Oh, let’s see. Well, the funny thing is, and I just put my son son into bed, I work from home four days a week now. He just moved to a new school so, in doing so, my wife teaches at that school so she can’t be at home. So I said, well I’m 500 yards from the office, if they need me I can go in, so I’ll just change my schedule and I work four days from home. So, I’m doing a lot of instant messaging, MSN instant messaging, I do some iChats every so often on the Apple iChat. I’m doing a lot of emailing, doing a lot of conference calls through remote offices, GoToMeeting, Apple eMeeting – I think that’s the title – anyway…not Apple, the Adobe platform that they’ve got out now, I’ve done it with two different companies. And then e-faxing. So I’m trying to do everything I can to reduce the amount of extra hardware items that I have to buy for my home to move my office out here because one once he gets to the point where to he goes to four-year-old kindergarten then he’s going to be there all day and I’ll be able to move back to my office. But now that I’m here at home, I had to use technology to allow me to get out of the office. The funny thing about it, I communicate. I did three coin auctions – catalog and inventory – here at home and I did every bit of my email and communication through my Blackberry. I kept my computer on Excel. I didn’t turn on my email because I didn’t want it to flash up and get me distracted, so every time I got 50 items logged in, I checked my Blackberry, send email – so I did everything as a total, remote office at that point. It was cool. I liked it. I get more work done at home than I do in the office, there’s no doubt about it.

You teach at the Southeastern School of Auctioneering. You mentioned earlier how you speak at conferences, and you and I are both slated to teach at CAI this coming year. When you ran and were elected to the NAA board of directors, I remember you running on a platform of education and that was your main driver. What drives you to be so active in the auction industry and how does being active in the industry affect your business?

I tell you what, you start looking back and Derek Bok, the Harvard University president, said, “If you think education is expensive, try ignorance.” And on the flip side of that, Mark Twain said, “I never let my schooling interfere with my education,” so I’m seeing it from both sides. I said that in Orlando. I said that I wanted the education classes to be in all four corners of the country so that you wouldn’t have to travel all over the world just to see an education class. The Education Institute – I don’t know if I helped with that or anything, but the Education Institute has absolutely blown that up and they’re all over the country in different places. I feel that education is the key to this industry in a lot of ways. And let’s look at it from the Millennials and generation X. If you look at that, they are going to have an advantage on technology, but a disadvantage on face-to-face. Face-to-face communication right now is not going out, but it’s slowing being faded out to text messaging, emails, IMs, cell phones, things like that. So, if you go to the midrange – I said generation X, I meant generation Y – with me generation X, I’m right in the middle. You know, I’ve got my dad who’s been in this business for thirty-something years. I’ve got some of the ones coming up behind me that are the Millennials and generation Y. I’m in the middle because I grew up with technology. My first computer was a TRS-80 back in the early ’80s, and I picked up on that. But, I’m also in the middle to where I would rather sit down and record this in your office in Kansas than doing it over the phone, because I like face-to-face communication because I can read that person and see what they’re thinking, especially in negotiations. Start looking at the other end of the spectrum. You start looking at some of the more seasoned and veteran auctioneers, they are the ones – this industry is 55 to 57 years old range on average – so they are totally in face-to-face communication. They are totally into writing hand-written notes. They’re totally into a lot of these things, which is not a bad thing because I love that part of the business. But when you start looking at the education of the technology and the speed and things like that, they’re saying “Hey, wait. I got here by doing all these other things, why do I need these?” Well, the education bridges all three of those. It’s like a string of islands that are bridged together. And if you start looking at it from that point of view, you’re going to see that education is going to pull Millennials up and tell them what they don’t know and it’s going to help the more seasoned, veteran auctioneers at the other end to pick up some of these things that the Millennials know and it’s going to move back and forth. I love the fact that I’m right in the middle of all of this because I see it from both sides and I get it from both sides, which I think is great. My dad was the first one. He said, “I don’t know why in the world you want to do an auction on Proxibid.” And I said, “Look, they’re giving the first one free. If we don’t like it, if we mess up – we’re going to do our job the way we always do it – but if it doesn’t work, who cares? We’re not out any money and we go back to where we were yesterday.” Now 100 auctions later, he’s asking me, “Hey, are we putting this one online?” So the education part of it – I don’t think you can be in this business without the education part of it. There’s a lot of people out there that say, “No I’m not getting a designation,” “I don’t need it,” “I’m at the other end of the spectrum,” or “I can’t afford it” or whatever it is. Right now – and I’m not pushing anybody into spending any money on classes – but right now, as fast as this profession is moving, as dynamic as it is – I say that it looks like an anthill from the top down – you’ve got to have some type of education or some way to communicate with the other auctioneers so that you can go in and pull what they know. The way you’ve always done it may keep you at a level. It may be a baseline. You just may be at the perfect place, you’re making enough money, you’re putting enough money back, you’re giving enough money. Whatever it is, you may be there, but the education is going to tip you over that threshold and it might put you in another direction to where you might be able to accelerate some of those and also you might be able to pay it forward for the next generation that’s coming up, whether its your family or the next generation. Obviously, I’m very much in the education end of this as you can tell. But one thing that I did, I went in and I started in college in 1990, joined a fraternity – my grades and the schools grading scale didn’t match so I went home and I started working. I said, “You know what? I can work, I can work, I can work but I want something else.” So I went back 13 years later, finished up my bachelor’s degree, and I said, “Hey, I’m on this education kick.” And I went in and I went ahead and finished my master’s because I wanted to go in and figure out what the world was doing. I wanted to know what other businesses were doing. I’m reading Richard Branson’s new book, Business Stripped Bare, and it’s talking about how he’s taken the Virgin brand out there and some of these different businesses that he’s involved in, and that’s why I’m looking at taking our business in new directions. Without the education that the NAA and the South Carolina association and some of these other places I’ve been and picked up education – without them and the education they provide, I would probably be stagnant in this industry. The problem is, as fast-moving and dynamic as this industry is, if you’re stagnant somebody’s going to step right over you like a speed bump and move right on down the line. Now, I’m not saying that this is for everybody. There’s people out there – there’s auctioneers out there that are so happy with what they’re doing – that’s great, you’ve made it. And you know you’ve made it when you can say, “I can say no to this auction and still be OK,” “I can say no to this and still be OK,” “I can go for two weeks without having an auction, I don’t have to worry about it” – you’ve made it. But there’s some of us out there that feel like we need more. We need more. And it’s almost like having a pocked guide, Success Secrets of the Super Achievers and I feel like I’m writing a chapter in that because I’m trying to move forward. But the education part in my opinion is absolutely essential to what we’re doing.

Meares Auction Group logo

Meares Auction Group logo

Well that’s it for episode 10. Thank you very much Darron for joining me.

Not a problem!

My guest tonight was Darron Meares from Meares Auction Group, which you can visit at – that’s meares auctions dot com.

You’ve been listening to the Auction Podcast from AuctioneerTech. If you have suggestions, questions or comments, or are interested in being a guest, please let me know by going to and leaving a message. You can also post public comments about this or any other episode, as well as find show transcripts, on the auction podcast page of

Thank you for listening. Now go sell something.

This entry was posted in Podcasts and tagged , , , , , , , . Bookmark the permalink.

Aaron Traffas, CAI, ATS, CES | |

Aaron Traffas, CAI, AMM, CES, is an auctioneer from Sharon, Kansas. For the last 22 years he's worked for Purple Wave. Aaron served as president of the Kansas Auctioneers Association in 2017 and on the National Auctioneers Association Education Institute Board of Trustees from 2009 through 2013. He is a past instructor at CAI and co-wrote the original ATS and AMM designation courses from NAA. An active contract bid caller, he has advanced to the finals in multiple state auctioneer contests. During the summer, Aaron operates a farm in south central Kansas. Aaron is an active singer and songwriter and the Aaron Traffas Band's latest music can be found at as well as Spotify, Apple Music and Amazon.